Job Description
Join the dynamic team at the City of Jacksonville and launch your administrative career! We're seeking a motivated Entry-Level Administrative Assistant to support our municipal operations in a fast-paced environment. This full-time position offers competitive compensation, comprehensive benefits, and growth opportunities within local government. Perfect for recent graduates or career changers looking to develop essential office skills while contributing to Jacksonville's vibrant community.
Why Work With Us? Enjoy a supportive work culture, professional development programs, and the satisfaction of serving our city's residents. We value diversity, innovation, and work-life balance.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare and distribute official documents, reports, and presentations
- Maintain accurate filing systems (digital and physical) with strict confidentiality protocols
- Assist with procurement processes, expense reports, and budget tracking
- Support departmental projects through data entry, research, and documentation
- Coordinate office logistics including supplies, equipment, and event arrangements
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong attention to detail and organizational skills
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Customer service mindset with professional demeanor
- Willingness to learn municipal processes and procedures