Job Description
Join our award-winning team at InnovateCorp Solutions as a Senior Receptionist in the heart of San Jose! We're urgently hiring a polished professional to be the first point of contact for our tech-forward clients and executives. This hybrid role combines in-person presence with remote flexibility, offering comprehensive benefits including health insurance, 401K matching, and professional development stipends. If you thrive in fast-paced environments and possess exceptional organizational skills, we want to hear from you!
Responsibilities
- Manage multi-line phone systems with 50+ daily calls, transferring and routing inquiries
- Coordinate executive calendars, travel arrangements, and meeting logistics
- Process incoming/outgoing mail, packages, and office supplies inventory
- Oversee visitor management including badge issuance and escort services
- Assist with onboarding processes for new employees
- Maintain conference room bookings and AV equipment coordination
- Collaborate with HR on recruitment support tasks
Qualifications
- Minimum 3 years receptionist or administrative support experience
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills
- Ability to multitask in high-pressure situations
- Basic knowledge of office equipment (printers, scanners, video conferencing)
- Discretion handling confidential information
- Spanish language proficiency highly preferred
- Valid California driver's license (occasional errands required)