Job Description
Join our dynamic team as a Night Shift Administrative Assistant in San Jose, CA. This critical role ensures seamless office operations during non-standard hours, supporting our 24/7 client services division. You'll be the backbone of our night operations, managing communications, documentation, and administrative tasks with precision. Enjoy competitive pay, comprehensive benefits, and a supportive work environment focused on professional growth. Apply now to become an essential part of our innovative team!
Responsibilities
- Manage incoming communications via phone, email, and virtual platforms during night shift hours
- Process and document daily transactions, reports, and confidential information
- Coordinate scheduling and logistics for cross-functional teams across time zones
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support inventory management and office supply replenishment
- Assist with onboarding and training for new night shift staff
- Generate performance metrics and operational reports for leadership
Qualifications
- Minimum 2 years of administrative or office support experience
- Proven ability to work independently during night shift hours (10 PM - 6 AM)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience handling confidential data with discretion
- Ability to multitask in a fast-paced environment
- High school diploma or equivalent; associate's degree preferred