Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Metropolitan Business Services. We're seeking a detail-oriented professional to support our overnight operations with precision and excellence. This role offers a competitive salary, comprehensive benefits package, and opportunities for career growth in Philadelphia's thriving business district. Enjoy a quiet, focused work environment while keeping our operations running seamlessly after hours.
Why Join Us?
- Competitive pay with annual performance reviews
- Health, dental, and vision insurance
- 401(k) with company matching
- Paid time off and holidays
- Professional development stipend
Responsibilities
- Manage incoming communications (calls, emails, messages) during overnight hours
- Coordinate scheduling, travel arrangements, and meeting logistics for executive team
- Maintain digital and physical filing systems with strict confidentiality protocols
- Prepare daily reports, correspondence, and presentation materials
- Process invoices, expense reports, and payroll documentation
- Collaborate with international teams across time zones
- Oversee office inventory and supply management
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to work independently with minimal supervision
- Strong organizational and time-management abilities
- Experience with scheduling tools (e.g., Calendly, Outlook)
- High school diploma or equivalent; associate's degree preferred