Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Coastal Business Solutions Inc. in Long Beach, CA. This critical role supports our 24/7 operations with precision and professionalism. You'll be the backbone of our overnight operations, ensuring seamless communication, documentation, and office management while our day team rests. Enjoy competitive pay, comprehensive benefits, and a collaborative work environment that values your contributions. Apply now to become an essential part of our thriving coastal business community!
Responsibilities
- Manage incoming communications via phone, email, and virtual platforms during overnight hours
- Coordinate scheduling, travel arrangements, and meeting logistics for executive team
- Maintain accurate digital filing systems and confidential documentation
- Process invoices, expense reports, and payroll documentation with precision
- Support cross-departmental projects with data entry and report generation
- Oversee office inventory management and supply procurement
- Act as primary overnight liaison for urgent client/vendor communications
- Prepare daily operational summaries for morning handover
Qualifications
- Minimum 2 years administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Ability to work independently with minimal overnight supervision
- Strong written and verbal communication abilities
- Experience with office management software (e.g., SAP, QuickBooks)
- Flexibility to adapt to changing priorities during overnight operations
- High school diploma or equivalent; associate's degree preferred