Job Description
Are you looking for a rewarding opportunity to join a dynamic team? Apex Administrative Solutions is seeking a detail-oriented Local Office Assistant to join our Phoenix-based operations. This is a fantastic opportunity for candidates seeking a Weekend Shift with a flexible schedule.
As a key member of our administrative team, you will play a vital role in ensuring our office runs smoothly. We pride ourselves on a professional environment where every team member contributes to our success. If you are organized, reliable, and eager to grow your career in administrative support, we want to hear from you.
Responsibilities
- Manage daily office operations, including filing, scanning, and data entry.
- Answer and direct incoming calls to appropriate departments with a professional and friendly demeanor.
- Assist in preparing meeting materials, presentations, and reports.
- Maintain and update physical and digital records with high accuracy.
- Process incoming and outgoing mail, packages, and courier deliveries.
- Support the team with general clerical tasks and ad-hoc projects as needed.
- Ensure the reception area and common workspaces are clean, organized, and welcoming.
Qualifications
- High school diploma or equivalent (GED) required.
- Previous experience as an administrative assistant, receptionist, or in a similar office role is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong typing skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to work independently and manage time effectively during the weekend shift.
- Valid driver's license and reliable transportation are preferred.