Job Description
Join our dynamic team at InnovateCorp Solutions as a Local Office Assistant in San Jose! We're seeking a meticulous professional to ensure seamless office operations with a strong focus on data integrity. This hybrid role combines in-person administrative support with remote data entry tasks. You'll be the backbone of our office, supporting our tech-driven environment while maintaining precision in all digital documentation. Enjoy competitive benefits, growth opportunities, and a vibrant workplace culture in the heart of Silicon Valley.
Responsibilities
- Maintain accurate digital records through high-volume data entry in CRM and ERP systems
- Process invoices, expense reports, and payroll documentation with 99.9% accuracy
- Coordinate office logistics including supply inventory, scheduling, and vendor communications
- Support cross-functional teams with document preparation and presentation formatting
- Manage confidential information with strict adherence to data privacy protocols
- Assist with onboarding tasks including new employee file setup and equipment provisioning
- Generate weekly operational reports using Excel and data visualization tools
Qualifications
- Minimum 2 years of professional data entry experience with 10,000+ keystrokes/minute
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, Word macros)
- Experience with Salesforce or similar CRM data management systems
- Proven ability to maintain confidentiality in HIPAA/GDPR-compliant environments
- Associate's degree in Business Administration or related field preferred
- Exceptional attention to detail with error detection skills
- Ability to prioritize tasks in fast-paced office settings
- Strong written and verbal communication skills