Job Description
Join our dynamic team as a Local Office Assistant and become the backbone of our Philadelphia operations! We're seeking a highly organized professional to manage daily office functions with precision and enthusiasm. This immediate opening offers competitive compensation, comprehensive benefits, and a supportive work environment where your contributions directly impact our success. If you thrive in fast-paced settings and excel at multitasking, this is your opportunity to grow with a forward-thinking company.
Responsibilities
- Manage incoming communications including calls, emails, and mail with exceptional professionalism
- Coordinate calendars, meetings, and travel arrangements for executive team
- Maintain organized digital and physical filing systems for critical documents
- Process invoices, expense reports, and payroll documentation accurately
- Provide exceptional customer service to clients and visitors
- Assist with onboarding new hires and office equipment procurement
- Support cross-departmental projects with proactive administrative solutions
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to maintain confidentiality in sensitive situations
- Associate's degree or relevant certification preferred
- Local Pennsylvania residency required
- Valid driver's license for occasional errands