Job Description
Join our dynamic team as an Administrative Assistant in Jacksonville, FL! We're seeking a highly organized professional to provide exceptional support with immediate availability and flexible scheduling options. This role offers competitive compensation and the opportunity to make a tangible impact in a fast-paced environment. If you thrive on multitasking, possess strong communication skills, and value work-life balance, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle incoming communications (calls, emails) with exceptional professionalism
- Organize and maintain digital/physical filing systems with strict confidentiality
- Assist with onboarding processes and new hire documentation
- Coordinate office logistics including supplies, equipment, and vendor relationships
- Support budget tracking and expense report processing
Qualifications
- Minimum 2 years administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Experience with calendar management and scheduling tools
- High school diploma or equivalent; associate degree preferred
- Flexibility to adjust schedule based on business needs