Job Description
Join our dynamic team as a Local Office Assistant and become the backbone of our Philadelphia operations! We're seeking a highly organized professional to ensure seamless office functionality while supporting our mission of excellence. This immediate opening offers competitive compensation, comprehensive benefits, and a collaborative environment where your contributions truly matter. If you thrive in fast-paced settings and possess exceptional administrative prowess, we want to hear from you today!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facility maintenance
- Coordinate calendars, schedule appointments, and arrange travel logistics for executives
- Handle confidential correspondence, data entry, and record-keeping with precision
- Provide exceptional customer service as the first point of contact for clients and visitors
- Assist with onboarding processes, new hire paperwork, and HR documentation
- Collaborate with department heads to prepare reports and maintain office systems
- Support event coordination and meeting logistics for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative support or office coordination experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to multitask effectively in a fast-paced environment
- High school diploma or equivalent; associate degree preferred
- Valid Pennsylvania driver's license and reliable transportation
- Proficiency with office equipment (printers, scanners, copiers)