Job Description
We're seeking a dynamic Local Office Assistant to join our Phoenix team immediately! This flexible-schedule role is perfect for organized professionals who thrive in fast-paced environments. As the first point of contact for our clients, you'll ensure seamless office operations while supporting our growing team. Enjoy competitive pay, benefits, and the opportunity to make an immediate impact in a supportive workplace.
Responsibilities
- Manage office communications via phone, email, and in-person interactions
- Schedule appointments and coordinate calendars for 10+ team members
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and basic bookkeeping tasks
- Prepare correspondence, presentations, and administrative documents
- Coordinate office supplies inventory and vendor relationships
- Support HR functions onboarding new hires and maintaining records
Qualifications
- 1+ years of administrative or office assistant experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- High school diploma or equivalent; associate's degree preferred
- Flexibility to adapt to changing priorities and schedules
- Basic bookkeeping knowledge (invoicing, expense tracking)