Job Description
Are you a detail-oriented professional seeking a stable and rewarding career in the heart of Philadelphia? Apex Administrative Solutions is currently accepting applications for a dynamic Local Office Assistant. This is a fantastic opportunity for a proactive individual to join a fast-paced team and play a critical role in our daily operations.
In this position, you will be the backbone of our office efficiency, managing essential data entry tasks and ensuring seamless administrative support. If you possess a sharp eye for detail and thrive in a professional environment, we want to hear from you.
Why Join Us?
- Competitive hourly wage ($18.00 - $25.00).
- Comprehensive health and dental benefits.
- Opportunity for professional growth and advancement.
- Supportive and collaborative work culture.
Responsibilities
- Data Management: Accurately input, update, and maintain complex databases and spreadsheets with a focus on data integrity and confidentiality.
- Administrative Support: Manage incoming communications, screen calls, and direct inquiries to the appropriate team members.
- Document Management: Organize, file, and retrieve physical and electronic documents to ensure efficient information retrieval.
- Schedule Coordination: Assist in scheduling appointments, meetings, and travel arrangements for department heads.
- Reporting: Prepare weekly and monthly reports using Microsoft Office Suite (Excel, Word) highlighting key performance metrics.
- Inventory Control: Monitor office supplies and place orders as needed to ensure the office is fully equipped.
Qualifications
- Experience: Minimum of 1-2 years of experience in office administration, data entry, or a related field.
- Education: High school diploma or GED required; Associate’s degree in Business Administration is a plus.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and QuickBooks or similar accounting software.
- Typing Speed: Demonstrated ability to type with high accuracy (minimum 45 WPM).
- Attention to Detail: Exceptional attention to detail with the ability to spot errors and correct them promptly.
- Communication: Strong verbal and written communication skills, capable of interacting professionally with clients and staff.