Job Description
Are you a detail-oriented professional looking for a stable and rewarding career? Apex Office Solutions is currently seeking a dedicated Local Office Assistant to join our growing team in Philadelphia, PA. In this pivotal role, you will be the backbone of our daily operations, ensuring our administrative systems run smoothly and efficiently.
We pride ourselves on a collaborative environment where every team member’s contribution matters. If you have a strong command of data entry procedures and possess a professional demeanor, we want to meet you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunities for professional growth and advancement.
- A supportive and inclusive work culture.
Responsibilities
- Data Entry Management: Accurately and efficiently input, update, and maintain data in our CRM and filing systems with a focus on speed and precision.
- Office Administration: Handle incoming and outgoing mail, manage office inventory, and ensure the reception area is organized and welcoming.
- Document Handling: Organize, file, and retrieve physical and digital documents to ensure easy accessibility for the management team.
- Communication Support: Answer phone calls, screen visitors, and respond to emails in a professional and timely manner.
- Schedule Coordination: Assist in scheduling meetings, appointments, and managing the office calendar to optimize team productivity.
- Reporting: Assist in generating weekly or monthly reports by compiling data from various sources.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Previous experience as an Office Assistant or Data Entry Clerk (1-2 years preferred).
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Typing: Fast and accurate typing speed (minimum 45 WPM).
- Attention to Detail: Exceptional ability to spot errors and maintain data integrity.
- Communication: Strong verbal and written communication skills.