Job Description
Are you a highly organized individual looking for a rewarding career in the heart of Seattle? Apex Administrative Services is seeking a dedicated Local Office Assistant to join our thriving team. We pride ourselves on providing exceptional administrative support to our clients and offer a dynamic work environment where your contributions matter.
As a Local Office Assistant, you will be the face of our operations, ensuring smooth daily functions and supporting our staff with top-tier organizational skills. We offer a comprehensive benefits package including health insurance, paid time off, and opportunities for professional growth.
Responsibilities
- Manage the front desk reception area, greeting visitors and directing them appropriately with a professional demeanor.
- Handle incoming and outgoing calls, screening and routing inquiries to the appropriate personnel.
- Maintain and organize physical and digital filing systems to ensure easy document retrieval.
- Assist in preparing internal reports, memos, and correspondence using Microsoft Office Suite.
- Coordinate meeting schedules, book conference rooms, and arrange travel itineraries when needed.
- Order and maintain office supplies inventory, ensuring the workspace is well-stocked and functional.
- Provide general administrative support to team members, including data entry and expense reporting.
Qualifications
- High school diploma or GED required; associate's degree preferred.
- Proven experience as an Office Assistant, Receptionist, or in a similar administrative role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills with a professional phone manner.
- Strong time management skills and the ability to multitask in a fast-paced environment.
- Attention to detail and a commitment to maintaining confidentiality.