Job Description
Join Boston Business Solutions as an Office Assistant and become the backbone of our dynamic downtown team! We're seeking a detail-oriented professional to manage daily office operations, support our growing client base, and create a productive work environment. This immediate full-time role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in Boston's thriving business district.
Responsibilities
- Manage office communications including phone systems, email correspondence, and client inquiries
- Coordinate calendars, meetings, and travel arrangements for executive team
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and payroll documentation
- Order and maintain office supplies inventory across 3 departments
- Assist in onboarding new hires with equipment setup and orientation
- Support special projects including event coordination and data entry
Qualifications
- Minimum 2 years administrative support experience in a professional setting
- Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Associate degree or equivalent administrative certification required
- Knowledge of Boston metropolitan area preferred
- Ability to lift 15lbs for office supply management