Job Description
Join Baltimore's premier administrative team as a Weekend Administrative Assistant and become the backbone of our community-focused operations. This part-time role offers the perfect blend of structured routine and dynamic interaction, ideal for detail-oriented professionals seeking weekend flexibility. Enjoy competitive compensation, a supportive work environment, and the satisfaction of directly impacting local services while developing versatile administrative expertise.
Responsibilities
- Execute accurate data entry tasks for municipal records, ensuring 99%+ data integrity across multiple systems
- Manage and digitize physical documents using advanced scanning protocols and document management software
- Coordinate weekend scheduling for departmental resources and meeting facilities
- Process inbound/outbound communications via phone, email, and secure messaging platforms
- Prepare weekly reports using Microsoft Excel with pivot tables and conditional formatting
- Maintain inventory control for office supplies and equipment through automated tracking systems
- Provide exceptional constituent support through in-person and virtual assistance channels
Qualifications
- High school diploma or equivalent; associate degree in office administration preferred
- Minimum 2 years proven data entry experience with 10,000+ keystrokes/hour accuracy
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Advanced knowledge of document management systems (SharePoint, DocuWare)
- Exceptional typing skills (65+ WPM) with zero-error tolerance for sensitive data
- Strong organizational abilities with demonstrated multitasking in fast-paced environments
- Excellent written/verbal communication skills with professional phone etiquette
- Ability to work independently with minimal supervision during weekend shifts