Job Description
Join our dynamic team as a Local Administrative Assistant with weekend shift availability in the heart of New York City. This role is perfect for detail-oriented professionals seeking flexible weekend hours while supporting critical business operations. You'll be the backbone of our office, ensuring seamless administrative functions with a focus on data accuracy and client interactions.
Responsibilities
- Perform high-volume data entry with 99% accuracy into proprietary CRM and document management systems
- Manage digital filing systems and maintain organized physical/digital records
- Coordinate weekend office operations including supply inventory and equipment checks
- Support cross-departmental projects by compiling reports and analyzing data trends
- Act as primary weekend liaison for client communications and vendor coordination
- Utilize Microsoft Office Suite to create presentations, spreadsheets, and correspondence
- Assist with scheduling, calendar management, and travel arrangements for executive staff
Qualifications
- Minimum 2 years administrative experience with proven data entry proficiency
- Expert knowledge of Microsoft Office (Word, Excel, Outlook) and Google Workspace
- Ability to type 60+ WPM with exceptional attention to detail
- Strong organizational skills with experience managing confidential information
- Excellent written and verbal communication abilities
- Proficiency with document management systems (e.g., SharePoint, DocuSign)
- Weekend availability (Saturday/Sunday, 8 AM - 4 PM) with flexibility for occasional overtime
- Associates degree or equivalent administrative certification preferred