Job Description
Immediate Opening: Join Our Dynamic Team!
Apex Solutions Group is urgently seeking a highly skilled Administrative Assistant to support our fast-paced operations in Austin. This is a critical role requiring immediate availability to ensure seamless office functionality. If you're a proactive professional with exceptional organizational skills and thrive in deadline-driven environments, we want to hear from you!
Why Join Us?
• Competitive compensation package
• Comprehensive benefits (health/dental/vision)
• Modern downtown Austin office
• Growth opportunities within expanding company
• Collaborative, innovative culture
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications (calls, emails, mail) with professionalism and discretion
- Prepare and edit correspondence, reports, and presentations using MS Office Suite
- Oversee office supplies inventory and procurement processes
- Coordinate meetings, including preparation of materials and minutes
- Maintain digital filing systems and ensure data accuracy
- Support HR functions onboarding processes and documentation
- Act as primary liaison between departments for administrative needs
Qualifications
- Minimum 3 years administrative support experience in corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines
- Discretion and professionalism handling confidential information
- Associate's degree or equivalent experience required
- Immediate availability to start within 1 week