Job Description
Join our dynamic municipal team as a Part-Time Administrative Assistant in San Jose! This role is perfect for detail-oriented professionals seeking flexible hours while supporting essential city operations. You'll be the backbone of daily administrative tasks, ensuring efficient workflows and accurate documentation in a government setting. Enjoy competitive pay, comprehensive training, and the opportunity to serve your community while building valuable administrative expertise.
Responsibilities
- Perform accurate data entry and maintain digital records using proprietary municipal software
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Process incoming/outgoing communications including emails, mail, and phone inquiries
- Prepare and format official documents, reports, and correspondence following city standards
- Assist with inventory management and office supply procurement
- Support cross-departmental projects with administrative coordination
- Ensure compliance with city policies and confidentiality protocols
Qualifications
- High school diploma or equivalent; associate degree preferred
- 1+ years experience in administrative or data entry role
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional typing speed (60+ WPM) with high accuracy
- Strong attention to detail and organizational skills
- Ability to handle sensitive information with discretion
- Basic knowledge of database management systems
- Excellent written and verbal communication skills