Job Description
Join the dynamic team at the City of Mesa as an Administrative Assistant with immediate availability and flexible scheduling options. This full-time role offers the perfect blend of stability and work-life balance, supporting our vibrant community with professionalism and efficiency. We're seeking a proactive individual to manage daily operations, coordinate communications, and ensure seamless office workflows. Enjoy competitive benefits, growth opportunities, and the chance to make a meaningful impact in a thriving desert metropolis.
Responsibilities
- Manage calendars, scheduling, and correspondence for department leadership
- Process invoices, purchase orders, and financial documentation with precision
- Coordinate meeting logistics, including venue setup and virtual conference management
- Maintain digital and physical filing systems with strict adherence to confidentiality protocols
- Serve as primary point of contact for internal and external stakeholder inquiries
- Assist in onboarding processes and new employee orientation coordination
- Generate reports, presentations, and statistical summaries using Microsoft Office Suite
Qualifications
- Minimum 2 years of administrative support experience in public sector or corporate environment
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to multitask effectively in a fast-paced setting
- Knowledge of Mesa city regulations and procedures preferred
- Flexibility to work evenings/weekends for special events as needed
- Valid Arizona driver's license required