Job Description
Join our dynamic team at Oakland Municipal Services as a Local Administrative Assistant and become the backbone of our community-focused operations. We're seeking a detail-oriented professional to support our office with exceptional administrative services while contributing to Oakland's vibrant public sector environment. This role offers competitive benefits, career growth opportunities, and the chance to make a tangible impact in our local community.
Our ideal candidate thrives in fast-paced settings, values accuracy above all, and possesses a passion for serving Oakland residents. If you're ready to leverage your organizational skills in a mission-driven organization, we encourage you to apply.
Responsibilities
- Manage daily office operations including scheduling, correspondence, and record maintenance
- Coordinate meetings, events, and travel arrangements for department staff
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, purchase orders, and expense reports with financial precision
- Serve as primary point of contact for internal and external stakeholder communications
- Support departmental projects through document preparation, data entry, and research
- Implement office procedures to enhance efficiency and compliance with municipal regulations
Qualifications
- Minimum 2 years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion and professionalism
- Experience with calendar management and meeting coordination
- High school diploma or equivalent; associate's degree preferred
- Valid California driver's license (if occasional off-site duties required)