Job Description
Join our dynamic team at CityScape Solutions as a full-time Administrative Assistant in Indianapolis! We're seeking a highly organized professional to support our office operations and ensure seamless day-to-day functionality. This role offers competitive compensation, comprehensive benefits, and growth opportunities within a supportive environment. If you excel in multitasking, communication, and problem-solving, we encourage you to apply.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with strict attention to detail
- Process expense reports, invoices, and purchase orders using financial software
- Support onboarding by preparing new hire materials and orientation packets
- Coordinate office events and travel arrangements for staff
- Assist in drafting correspondence, reports, and presentation materials
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years of professional administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with office equipment (printers, scanners, copiers)
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach and attention to detail