Job Description
Join CitySolutions Office Services as a Local Administrative Assistant and become the backbone of our night operations! This full-time night shift role offers the flexibility to balance your career while serving Jacksonville's vibrant community. We're seeking a detail-oriented professional to maintain office workflows, support executive teams, and ensure seamless operations during evening hours. Enjoy competitive compensation, comprehensive benefits, and the satisfaction of keeping our city's administrative functions running smoothly.
Responsibilities
- Manage incoming communications and prioritize urgent matters for night shift operations
- Coordinate scheduling, travel arrangements, and document preparation for executive staff
- Maintain accurate digital and physical records using proprietary office systems
- Process confidential data entry with precision and strict confidentiality protocols
- Oversee office inventory, supply replenishment, and equipment maintenance
- Provide cross-departmental support during peak evening operational hours
- Assist with month-end reporting and administrative audits
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years experience in administrative support or office management
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational skills with ability to multitask in fast-paced environments
- Strong written and verbal communication abilities
- Availability to work full-time night shift (6 PM - 2 AM)
- Experience with Jacksonville municipal systems preferred