Job Description
Join our dynamic team as a Full-Time Office Assistant at Pacific Business Solutions in the heart of San Diego! We're seeking a highly organized professional to ensure seamless daily operations across our bustling office environment. This role offers competitive compensation, comprehensive benefits, and opportunities for career growth in a supportive atmosphere.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and financial documentation accurately
- Order office supplies and coordinate facility maintenance requests
- Support HR functions including onboarding and records management
- Assist with special projects and event coordination as needed
Qualifications
- Associate's degree or equivalent certification in Office Administration
- 3+ years of professional office support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Asana, QuickBooks)
- Ability to handle confidential information with discretion
- Proactive problem-solving and adaptability in fast-paced settings