Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our operations during critical off-hours. This premium position offers the unique opportunity to manage essential office functions while maintaining a work-life balance that day-shift roles can't match. You'll be pivotal in ensuring seamless workflows, handling confidential communications, and supporting our executive team with unmatched precision. If you thrive in structured environments and possess exceptional organizational skills, this role is your gateway to professional growth in Jacksonville's thriving business district.
Responsibilities
- Manage incoming communications and prioritize executive correspondence during night shift hours
- Coordinate complex scheduling, travel arrangements, and meeting logistics for multi-departmental teams
- Maintain confidential records and digital filing systems with 100% compliance standards
- Process payroll, expense reports, and invoices with meticulous attention to detail
- Supplement IT support for basic hardware/software troubleshooting
- Prepare comprehensive daily operational reports for leadership review
- Act as primary point of contact for emergency after-hours escalations
Qualifications
- Associate's degree in Business Administration or equivalent experience
- Minimum 2 years in administrative support roles with night shift exposure
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Proven experience with office management software (e.g., SAP, Oracle)
- Exceptional written and verbal communication skills
- Ability to maintain confidentiality and exercise discretion in sensitive matters
- Valid Pennsylvania driver's license and reliable transportation