Job Description
Join our dynamic team at Global Solutions Inc. as a Full-Time Receptionist in the heart of New York City. You'll be the first point of contact for clients, visitors, and employees, representing our brand with professionalism and warmth. This role offers a collaborative environment where your organizational skills and customer service excellence will shine. Enjoy competitive benefits, career growth opportunities, and the energy of working in Manhattan's premier business district.
Responsibilities
- Manage professional reception area including greeting visitors, directing calls, and coordinating mail/deliveries
- Handle multi-line phone system with exceptional call etiquette and message routing
- Coordinate calendar management, meeting room scheduling, and office event logistics
- Perform administrative tasks including data entry, filing, and document preparation
- Assist with onboarding processes including badge creation and workspace setup
- Support office inventory management and supply procurement
- Maintain digital and physical filing systems with strict confidentiality standards
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years receptionist or administrative support experience
- Proficiency in Microsoft Office Suite and calendar management tools
- Exceptional verbal/written communication and interpersonal skills
- Proven ability to multitask in fast-paced environments
- Professional appearance and polished phone demeanor
- Detail-oriented with strong organizational abilities
- Basic knowledge of office equipment (printers, scanners, A/V systems)