Job Description
We are seeking a highly organized and proactive Local Administrative Assistant to join our dynamic team in Chicago, Illinois. This is a full-time position with immediate hiring opportunities for candidates looking to advance their careers in a supportive environment.
In this role, you will serve as the backbone of our daily operations, ensuring smooth communication between departments and executives. You will have the chance to utilize your skills in a fast-paced setting while enjoying a competitive benefits package, including health insurance, paid time off, and professional development opportunities.
Why Join Us?
• Competitive salary and comprehensive benefits package.
• Immediate start date available.
• Collaborative and modern office culture in the heart of Chicago.
• Opportunities for career growth within the organization.
Responsibilities
- Manage and prioritize complex calendars, scheduling meetings and appointments for senior management.
- Handle incoming and outgoing communications, including email correspondence, phone calls, and client inquiries.
- Prepare and edit professional documents, reports, presentations, and correspondence.
- Coordinate domestic and international travel arrangements, including flights, hotels, and itineraries.
- Assist with data entry, record-keeping, and maintaining accurate filing systems.
- Order and manage office supplies, inventory, and equipment.
- Act as the point of contact for vendors and service providers.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Minimum of 2-3 years of experience in an administrative or executive support role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Exceptional written and verbal communication skills.
- Ability to maintain confidentiality and professionalism at all times.
- Must be willing to work full-time on-site in Chicago, IL.