Job Description
Are you an organized professional looking for immediate career growth?
Apex Business Solutions is currently seeking a highly skilled and detail-oriented Local Administrative Assistant to join our thriving team in Indianapolis, Indiana. This is an urgent hiring position for a dedicated individual who excels in a fast-paced environment and is ready to make an impact immediately.
We pride ourselves on our local community presence and are looking for someone who can seamlessly manage daily operations, support our executive leadership, and ensure our office runs efficiently. If you are ready to advance your career in a local setting with competitive benefits, we want to hear from you today.
Responsibilities
- Calendar & Schedule Management: Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements for senior executives.
- Communication Hub: Act as the primary point of contact for incoming calls and emails, filtering inquiries and escalating urgent matters to the appropriate personnel.
- Document Preparation: Prepare, edit, and format professional documents, reports, and presentations using Microsoft Office Suite.
- Record Management: Maintain and organize both digital and physical filing systems to ensure easy retrieval of critical business records.
- Office Operations: Oversee office supplies inventory, process incoming invoices, and assist with accounts payable and general clerical tasks.
- Event Coordination: Plan and coordinate internal company events, meetings, and visitor experiences to ensure a professional environment.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is preferred.
- Experience: Minimum of 2-3 years of professional experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software is a plus.
- Organizational Skills: Exceptional ability to multitask, prioritize work effectively, and manage time under pressure.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Local Knowledge: Must reside in or be willing to commute to the Indianapolis area.