Job Description
Join Urban Solutions Group as a Local Administrative Assistant and become the backbone of our dynamic Chicago team! We're seeking a highly organized professional to manage daily office operations with a flexible schedule that supports work-life balance. This full-time role offers competitive compensation, comprehensive benefits, and the opportunity to grow within a forward-thinking organization. If you thrive in fast-paced environments and excel at keeping operations running smoothly, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications, including emails, phone calls, and mail correspondence
- Prepare, edit, and distribute professional documents, reports, and presentations
- Oversee office supply inventory and vendor relationships for operational needs
- Coordinate departmental events and ensure seamless meeting logistics
- Maintain digital filing systems and ensure data accuracy across platforms
- Provide administrative support to cross-functional teams with attention to detail
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in fast-paced environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience managing calendars and complex scheduling
- Ability to work independently with minimal supervision while collaborating effectively