Job Description
Join CityScape Solutions as a Local Administrative Assistant and become the backbone of our thriving Minneapolis operations! We're seeking a detail-oriented professional with exceptional organizational skills to support our dynamic team in a hybrid role with flexible scheduling options. This full-time position offers competitive compensation, comprehensive benefits, and opportunities for growth within our forward-thinking organization.
As a key member of our administrative team, you'll ensure seamless office operations while enjoying a balanced schedule that accommodates your lifestyle. Our Minneapolis office fosters a collaborative environment where your contributions directly impact our success. If you're passionate about precision, efficiency, and providing exceptional support, we encourage you to apply today!
Responsibilities
- Manage executive calendars, coordinate complex schedules, and arrange high-level meetings with precision
- Handle incoming communications (calls, emails, correspondence) with professionalism and discretion
- Prepare, edit, and distribute confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office supply inventory, procurement processes, and vendor relationships
- Coordinate travel arrangements, expense reports, and logistical support for staff and visitors
- Act as primary point of contact for internal stakeholders and external partners
- Maintain digital and physical filing systems with meticulous attention to detail
- Support special projects and event coordination as needed
Qualifications
- Minimum 3 years of administrative support experience in a professional office environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities with professional demeanor
- Proven experience handling confidential information with discretion
- Associates degree or equivalent combination of education and experience
- Ability to work independently with minimal supervision while collaborating effectively in a team
- Flexibility to adjust schedule during peak business periods