Job Description
Join our dynamic team at Minneapolis Community Services as a Local Administrative Assistant and enjoy the perfect work-life balance with our flexible schedule! We're seeking a highly organized professional to support our Minneapolis operations with exceptional administrative expertise. This hybrid role combines in-office collaboration with remote flexibility, allowing you to thrive while serving our vibrant community. Competitive compensation package includes health benefits, paid time off, and professional development opportunities. Be the backbone of our office operations and make a tangible impact in the Minneapolis area.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for department heads
- Handle confidential correspondence, records management, and document processing
- Coordinate meetings, events, and community outreach initiatives
- Provide frontline customer service and manage multi-line phone systems
- Process invoices, expense reports, and financial documentation
- Assist with onboarding new staff and maintain HR records
- Collaborate with cross-functional teams on special projects
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in a local government or non-profit setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Doodle)
- Ability to maintain confidentiality and handle sensitive information
- Flexibility to work core hours with adjustable start/end times