Job Description
Join our dynamic team in the heart of New York as a Local Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to provide essential support while accommodating your work-life balance. This hybrid role blends in-office collaboration with remote flexibility, perfect for individuals seeking adaptable hours without sacrificing career growth. Enjoy competitive compensation, comprehensive benefits, and the opportunity to make a tangible impact in our vibrant community.
Responsibilities
- Manage calendars, coordinate meetings, and handle travel arrangements for department executives
- Process incoming communications (calls, emails, mail) and maintain accurate documentation
- Assist with office operations including inventory management, supply procurement, and equipment maintenance
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Coordinate cross-functional projects and track progress using digital management tools
- Serve as primary liaison for local vendors, contractors, and community partners
- Support onboarding processes and maintain personnel records in compliance with regulations
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 2 years administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Experience with scheduling tools (Calendly, Google Calendar)
- Ability to maintain confidentiality and handle sensitive information
- Flexible availability including occasional evenings/weekends for events