Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of our community operations! We're seeking a highly organized professional to deliver exceptional administrative support with a flexible schedule designed to support your work-life balance. In this vital role, you'll be the first point of contact for residents and staff, ensuring seamless communication across all city departments. If you thrive in a fast-paced environment where your attention to detail directly impacts community service excellence, we encourage you to apply today.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meetings with internal and external stakeholders
- Handle incoming communications via phone, email, and in-person inquiries with professionalism and empathy
- Prepare and maintain official documents, reports, and correspondence using Microsoft Office Suite
- Process administrative tasks including record-keeping, data entry, and document management
- Coordinate office operations including inventory management, supply procurement, and facility maintenance requests
- Support event planning and logistics for community programs and civic functions
- Assist with budget tracking and expense report preparation for departmental activities
Qualifications
- High school diploma or equivalent; associate's degree or bachelor's degree preferred
- Minimum 3 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to manage multiple priorities simultaneously
- Strong written and verbal communication abilities with customer service focus
- Ability to work independently with minimal supervision while maintaining team collaboration
- Knowledge of local government operations or public sector administration preferred