Job Description
Join our dynamic team as a Local Administrative Assistant in Philadelphia! We're urgently seeking a highly organized professional with exceptional communication skills to support our city operations. This role offers a flexible schedule to accommodate work-life balance while delivering critical administrative support. If you thrive in fast-paced environments and want to make a direct impact on community services, apply today!
Responsibilities
- Manage calendars, scheduling, and correspondence for department leadership
- Process invoices, purchase orders, and financial documentation with precision
- Coordinate meetings, events, and logistics for internal and external stakeholders
- Maintain accurate digital and physical filing systems with strict confidentiality
- Serve as primary point of contact for public inquiries and department communications
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Support onboarding processes and new employee orientation initiatives
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years in administrative support or office management role
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to multitask and prioritize competing deadlines
- Experience with government procurement procedures preferred
- Ability to adapt to flexible scheduling including occasional evenings
- Valid Pennsylvania driver's license may be required