Job Description
Join our dynamic team at Boston City Solutions as a Local Administrative Assistant and become the backbone of our thriving community operations. We're seeking a meticulous professional to support our Boston-based clients with exceptional administrative expertise. This hybrid role combines in-office collaboration with remote flexibility, offering the perfect work-life balance while making tangible impact in the Greater Boston area. If you're passionate about precision, community engagement, and supporting local businesses, we encourage you to apply.
Responsibilities
- Perform accurate data entry and record management using proprietary CRM and database systems
- Coordinate client communications via phone, email, and in-person meetings
- Manage calendars, scheduling, and travel arrangements for executive teams
- Prepare and distribute confidential reports, correspondence, and presentations
- Oversee office inventory, supply procurement, and vendor relationships
- Support community outreach initiatives and local event coordination
- Maintain compliance with Boston municipal regulations and data privacy standards
Qualifications
- Minimum 2 years of administrative experience with emphasis on data entry
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace
- Proven accuracy in data management with attention to detail
- Excellent communication skills with Boston-area community experience preferred
- Ability to multitask in fast-paced environment with competing priorities
- Associate's degree or equivalent administrative certification required
- Knowledge of Boston municipal systems a plus