Job Description
Join our dynamic team at Jacksonville Administrative Services as a Local Administrative Assistant and become the backbone of our daily operations. We're seeking a highly organized professional to support our Jacksonville-based office with exceptional administrative expertise. This full-time role offers immediate hiring for candidates who thrive in fast-paced environments and are passionate about delivering flawless office support. Enjoy competitive compensation, comprehensive benefits, and the opportunity to grow within a respected local organization.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for executive staff
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute critical documents, reports, and presentations
- Maintain accurate filing systems both physical and digital for confidential records
- Oversee office supplies inventory and vendor relationships
- Support event planning and meeting coordination for internal and external stakeholders
- Assist with onboarding processes and new employee orientation
Qualifications
- Minimum 3 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively under tight deadlines
- Associate's degree or equivalent administrative certification
- Experience with scheduling software and office management tools