Job Description
Join our award-winning team as a Local Administrative Assistant in the heart of Chicago! We're seeking a detail-oriented professional to support our dynamic operations with a flexible schedule that accommodates work-life balance. This full-time role is perfect for someone passionate about organizational excellence and community engagement. Enjoy competitive benefits, professional development opportunities, and a collaborative environment where your contributions make a tangible impact.
Responsibilities
- Manage office calendars, coordinate meetings, and schedule appointments across multiple departments
- Handle incoming communications, including phone calls and emails, with exceptional professionalism
- Prepare, edit, and distribute correspondence, reports, and confidential documents
- Support HR functions including onboarding, record maintenance, and benefits administration
- Oversee office inventory, procurement processes, and vendor relationships
- Coordinate community outreach initiatives and local event logistics
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years experience in administrative support or office management
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience with scheduling software (e.g., Calendly, Outlook)
- Ability to work independently with minimal supervision