Job Description
Join our dynamic team as a Local Administrative Assistant in Jacksonville, FL and become the backbone of our community-focused organization. We're seeking a proactive professional to manage daily operations, support leadership, and ensure seamless office functionality. This full-time position offers immediate hiring for candidates who thrive in fast-paced environments and excel at multitasking. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in a supportive atmosphere.
Why You'll Love Working Here: Our commitment to work-life balance, ongoing training programs, and a mission-driven culture that values community impact. We invest in our people and provide clear pathways for career advancement.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications, including phone calls, emails, and visitor reception
- Prepare, edit, and distribute professional documents, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process expense reports, purchase orders, and vendor invoices
- Coordinate office supplies inventory and equipment maintenance
- Support special projects including event planning and data analysis
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of administrative support experience in fast-paced environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and exercise professional discretion
- Proven problem-solving skills and adaptability to changing priorities