Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of our community operations! We're seeking a highly organized professional to support our city initiatives with exceptional administrative expertise. This full-time role offers a flexible schedule to help you maintain work-life balance while making meaningful contributions to Jacksonville's public services. Enjoy a collaborative environment where your skills directly impact community programs and resident services.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meetings with internal teams and external stakeholders
- Handle confidential documentation, records management, and data entry with precision and confidentiality
- Assist in budget tracking, expense reports, and procurement processes for departmental operations
- Serve as primary point of contact for residents, providing information and resolving inquiries regarding city services
- Coordinate special events, community outreach programs, and public engagement initiatives
- Prepare professional correspondence, reports, and presentations for department leadership
- Maintain office inventory, manage supply orders, and ensure efficient office operations
Qualifications
- Associate's degree or equivalent combination of education and administrative experience
- Minimum 3 years of progressive administrative support experience in a public sector or municipal setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to manage competing priorities in a fast-paced environment
- Strong written and verbal communication skills with customer service orientation
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings) and office management systems
- Ability to maintain confidentiality and exercise discretion when handling sensitive information