Job Description
Join CityScape Solutions as a Local Administrative Assistant and launch your career in Philadelphia's vibrant administrative sector! We're seeking a detail-oriented professional to support our dynamic team with essential office operations. This entry-level role offers hands-on experience with data management, client coordination, and office workflows in a collaborative environment. Perfect for recent graduates or career changers looking to develop administrative expertise. Enjoy competitive compensation, comprehensive benefits, and growth opportunities within our expanding Philadelphia-based operations.
Responsibilities
- Accurately enter, verify, and maintain data in CRM systems and digital databases
- Manage and organize physical/digital files with strict confidentiality protocols
- Coordinate calendars, schedule appointments, and arrange team meetings
- Process incoming communications (phone, email, mail) and route inquiries appropriately
- Assist with report preparation, document formatting, and correspondence distribution
- Support office inventory management and supply procurement processes
- Collaborate with department heads on administrative workflow improvements
Qualifications
- High school diploma or equivalent; associate degree preferred
- Minimum 6 months data entry or administrative experience
- Proficient in Microsoft Office Suite (Excel, Word, Outlook)
- Typing speed of 45+ WPM with 98% accuracy
- Strong organizational skills with attention to detail
- Ability to prioritize tasks and meet deadlines in fast-paced settings
- Excellent written and verbal communication skills
- Basic knowledge of office equipment (printers, scanners, copiers)