Job Description
Join our dynamic team as a Night Shift Administrative Assistant specializing in data entry for the City of San Jose. This critical role supports municipal operations by ensuring accurate record-keeping and efficient information management during evening hours. We're seeking a detail-oriented professional to maintain databases, process confidential documents, and provide exceptional administrative support in a 24/7 operational environment. Enjoy competitive benefits, flexible scheduling, and the opportunity to serve our vibrant community.
Responsibilities
- Enter, verify, and maintain accurate data in municipal databases and record-keeping systems
- Process confidential documents with strict adherence to privacy protocols
- Manage digital filing systems and document retrieval requests
- Coordinate with day-shift teams for seamless operational continuity
- Generate daily, weekly, and monthly administrative reports
- Support departmental projects through data analysis and documentation
- Maintain office supplies inventory and equipment functionality
Qualifications
- Minimum 2 years of professional data entry experience with 10,000+ keystrokes per minute accuracy
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and database management software
- Ability to work independently during evening hours (11 PM - 7 AM)
- Strong attention to detail with zero-error tolerance for sensitive information
- High school diploma or equivalent; associate's degree preferred
- Knowledge of municipal record-keeping procedures a plus
- Ability to pass background check and security clearance