Job Description
Join our dynamic team as a Local Administrative Assistant in Jacksonville, FL! We're seeking a highly organized professional to support our operations with a weekly pay schedule and flexible hours. This is your opportunity to thrive in a supportive environment where your administrative expertise directly impacts our community's success.
At City Administrative Solutions, we value work-life balance and timely compensation. You'll enjoy modern office amenities, professional development opportunities, and a culture that recognizes your contributions. If you're ready to elevate your career with a company that prioritizes both its employees and clients, apply today!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Prepare, edit, and distribute confidential documents and correspondence with precision
- Oversee office operations including supply inventory, equipment maintenance, and vendor relations
- Process invoices, expense reports, and financial documentation with meticulous attention to detail
- Serve as primary point of contact for internal and external communications
- Coordinate meetings, events, and travel arrangements for leadership teams
- Maintain digital and physical filing systems ensuring compliance with data security protocols
Qualifications
- Minimum 2 years of administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)
- Ability to maintain confidentiality and exercise professional judgment
- Flexibility to adjust hours based on departmental needs (core hours 9am-3pm)