Job Description
First Coast Business Solutions is looking for a dedicated Administrative Assistant to join our team in Jacksonville, FL. We are currently hiring immediately for a highly organized professional who can manage complex schedules and ensure our office operations run seamlessly.
This is an excellent opportunity for someone looking to grow within a stable local business. You will be the first point of contact for our clients and play a crucial role in maintaining our efficient workflow.
Responsibilities
- Manage and schedule executive appointments and conference calls using Google Calendar and Outlook.
- Handle incoming communications, including phone calls, emails, and mail, with a focus on customer service excellence.
- Prepare, compile, and sort documents for data entry and maintain accurate digital and physical records.
- Coordinate travel arrangements, including flights, hotels, and itineraries, for staff members.
- Assist in the preparation of presentations and reports using Microsoft Office Suite.
Qualifications
- High school diploma or GED required; Associate’s degree or certificate in Business Administration is a plus.
- Minimum of 2 years of administrative experience in a local business environment.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong typing skills (40+ WPM) and attention to detail.
- Ability to multitask effectively in a fast-paced office setting.