Job Description
Are you a detail-oriented professional ready to make an immediate impact?
Apex Operations Solutions is seeking a dedicated Office Assistant to join our growing team in San Jose, CA. We offer a dynamic work environment and the opportunity to work with cutting-edge projects. If you excel at organization and data accuracy, we want to hear from you.
About the Role
In this pivotal role, you will be the backbone of our daily operations, ensuring seamless communication and data management. This is a fantastic opportunity for someone looking for immediate hire with a stable company.
Why Join Us?
- Immediate start available.
- Competitive hourly wage.
- Modern, collaborative office culture.
Responsibilities
- Perform high-volume data entry and maintain accurate digital records.
- Manage incoming emails, phone calls, and incoming mail with professionalism.
- Organize and maintain both physical and digital filing systems for easy retrieval.
- Schedule appointments and manage executive calendars efficiently.
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite.
- Assist with basic bookkeeping tasks, including expense tracking and invoice processing.
- Provide general administrative support to the management team as needed.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience in office administration or data entry.
- Proficient in Microsoft Office (Excel, Word, Outlook) and Google Workspace.
- Fast and accurate typing speed (minimum 40 WPM).
- Strong attention to detail and problem-solving skills.
- Excellent verbal and written communication abilities.