Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our growing team in Louisville, KY. This is an immediate hire opportunity offering a flexible schedule for the right candidate.
As the face of our operations, you will support our executive leadership with complex scheduling, correspondence, and project management, ensuring our office runs efficiently and professionally.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare, edit, and distribute correspondence, reports, and presentations with a high degree of accuracy.
- Act as the primary point of contact for internal and external stakeholders, answering inquiries with professionalism.
- Process invoices, expense reports, and accounts payable/receivable using accounting software.
- Maintain accurate electronic and physical filing systems for easy retrieval of documents.
- Assist with data entry, CRM updates, and general office administration.
- Organize company events and manage office supply inventory.
Qualifications
- High school diploma or equivalent required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2 years of professional experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) and Google Workspace.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Excellent verbal and written communication skills.
- Ability to work independently and collaboratively as part of a team.