Job Description
We are seeking a motivated and detail-oriented Entry Level Administrative Assistant to join our expanding operations team in Chicago, Illinois. In this pivotal role, you will serve as the backbone of our daily operations, managing critical data entry tasks and ensuring smooth communication between our clients and internal departments. If you have a strong work ethic, excellent organizational skills, and a desire to launch your career in a corporate environment, this is the perfect opportunity for you.
As part of our team, you will receive comprehensive training to master our internal systems and software. We pride ourselves on fostering a culture of growth, offering a clear path for advancement from administrative support to management roles within the company.
Responsibilities
- Accurately enter and update customer and client data into our CRM and database systems.
- Manage incoming communications, including email correspondence and phone inquiries, routing them to the appropriate departments.
- Schedule and coordinate meetings, appointments, and travel arrangements for senior management.
- Prepare, organize, and maintain physical and electronic filing systems for easy retrieval.
- Assist in the creation of reports using Microsoft Excel and Word.
- Perform general office duties such as mail sorting, supply management, and reception duties.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration is a plus.
- 0-2 years of experience in an administrative role is preferred, but we welcome recent graduates and career changers.
- Excellent typing speed (minimum 40 WPM) with high accuracy.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
- Strong attention to detail and the ability to multi-task in a fast-paced environment.
- Professional demeanor with excellent verbal and written communication skills.