Job Description
Are you a professional, organized, and friendly individual looking for a rewarding career in administrative support? Premier Office Solutions is seeking a highly skilled Receptionist to join our dynamic team in Baltimore, MD. We offer a flexible schedule and a collaborative work environment where your contributions are valued. As the face of our company, you will play a crucial role in ensuring our operations run smoothly and our clients receive the highest level of service.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional and warm demeanor, directing them to the appropriate personnel.
- Phone Operations: Answer and screen incoming calls in a polite and efficient manner, taking accurate messages and routing calls to the correct departments.
- Scheduling: Manage the company calendar, schedule appointments, and coordinate meeting rooms for internal and external stakeholders.
- Administrative Support: Handle incoming and outgoing mail, process faxes, and handle basic data entry tasks with high accuracy.
- Customer Service: Assist visitors and employees with inquiries, ensuring a positive and seamless experience at our facility.
- Office Maintenance: Maintain a clean, organized, and welcoming reception area.
- Record Keeping: Update and maintain electronic and physical filing systems as required.
Qualifications
- Education: High school diploma or GED required; Associate's degree or certification in Office Administration is a plus.
- Experience: Proven experience as a receptionist or in a similar administrative role is preferred.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Flexibility: Willingness to adapt to changing priorities and a flexible schedule.
- Interpersonal: A friendly, approachable, and professional attitude.