Job Description
We are seeking a dynamic and detail-oriented Full Time Receptionist to join our thriving team in Austin, Texas. In this pivotal role, you will be the first point of contact for our clients and visitors, setting the tone for a positive and professional company image.
At Horizon Corporate Services, we believe in fostering a supportive environment where work-life balance is prioritized. We are looking for a candidate who not only excels in administrative tasks but also brings a warm, welcoming energy to our office.
Key Highlights:
- Flexible Schedule: Enjoy a balanced work-life integration.
- Growth Opportunities: Clear pathways for professional advancement within the company.
- Modern Environment: Work in a state-of-the-art office in the heart of Austin.
Responsibilities
- Front Desk Management: Greet all visitors and clients warmly, directing them appropriately and managing the reception area to ensure it remains organized and professional at all times.
- Communication: Handle incoming calls with professionalism, route them to the correct department, and take accurate messages when necessary.
- Appointment Coordination: Manage the company calendar, schedule meetings, and coordinate conference room bookings to ensure smooth operations.
- Administrative Support: Assist with data entry, filing, and maintaining digital and physical records with high attention to detail.
- Mail and Packages: Sort and distribute incoming mail and packages efficiently to staff members.
- Vendor Liaison: Handle basic inquiries from external vendors and service providers.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree in Business Administration is a plus.
- Experience: Minimum of 2 years of professional experience in a receptionist or administrative assistant role.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Exceptional verbal and written communication skills with a polite and professional telephone manner.
- Organization: Strong organizational skills with the ability to multitask in a fast-paced environment.
- Flexibility: Ability to adapt to changing schedules and occasional evening or weekend shifts.