Job Description
Join the Elite Team at Apex Administrative Group
We are looking for a dynamic and detail-oriented Receptionist and Data Entry Specialist to be the face of our company in Miami. This is a full-time opportunity for a self-starter who excels in a fast-paced environment and has a passion for organization and accuracy.
In this role, you will manage the front desk operations while playing a crucial part in maintaining our data integrity through precise entry and reporting. If you are a professional with a knack for numbers and people, we invite you to apply.
What You Will Do:
Responsibilities
- Front Desk Operations: Greet and welcome guests with a professional demeanor; manage the switchboard and direct incoming calls efficiently.
- High-Speed Data Entry: Input, update, and verify data in various databases and spreadsheets with 99% accuracy; generate reports as needed.
- Administrative Coordination: Schedule appointments, manage calendars, and coordinate travel arrangements for executives.
- Customer Relations: Serve as the primary point of contact for client inquiries, ensuring high levels of customer satisfaction.
- Office Management: Maintain office supplies inventory, process incoming/outgoing mail, and assist with document filing.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Experience: Minimum of 2 years of experience in a receptionist or administrative support role.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Communication: Excellent verbal and written communication skills in English.
- Work Ethic: Demonstrated ability to multitask, prioritize tasks, and meet deadlines under pressure.