Job Description
We are seeking a detail-oriented and professional Receptionist and Data Entry Specialist to join our growing team in the heart of Seattle. This full-time role is perfect for a self-motivated individual who thrives in a fast-paced office environment and excels at managing front-desk operations while ensuring accurate data management. As a key member of our administrative staff, you will be the first point of contact for our clients and partners, representing our brand with excellence.
In this position, you will balance the welcoming atmosphere of a receptionist role with the precision required for high-volume data entry tasks. We offer a collaborative culture, competitive benefits, and the opportunity to grow within a stable organization.
Responsibilities
- Manage the front desk reception area, greeting visitors and directing them to the appropriate personnel with a professional and welcoming demeanor.
- Perform accurate and high-volume data entry tasks, including inputting customer information, updating databases, and maintaining digital records with strict attention to detail.
- Answer and screen incoming calls, taking detailed messages and routing inquiries to the correct departments efficiently.
- Sort and distribute incoming mail, packages, and deliveries to ensure smooth office operations.
- Assist in preparing reports and documentation by transcribing and formatting data from various sources.
- Maintain the cleanliness and organization of the reception area and common office spaces.
Qualifications
- High school diploma or GED equivalent required.
- Minimum of 1-2 years of experience in a receptionist or administrative support role, with strong data entry skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Typing speed of at least 45 WPM with a high degree of accuracy.
- Excellent verbal and written communication skills.
- Strong organizational skills and the ability to multitask effectively in a busy environment.